Facility, Meeting & Event Rental Policies

Scheduling Meetings
All meetings are to be scheduled and coordinated through the Director of Communications including any special needs or equipment requests. Church office hours are Monday through Friday, 9:00 A.M. – 5:00 P.M. No events or meetings are to be scheduled without prior approval by the Director of Communications.
 
Regularly scheduled church meetings shall have first priority of conference rooms (i.e., Administrative Board, Bible Class, Council Of Ministries, New Members Class etc.). Other church related meetings should have second priority for space.
 
Any programs that need special rehearsals or set-up (decorations) must be coordinated through the Director of Communications for security purposes and to avoid scheduling conflict.
 
No equipment, furniture, plants or other décor is to be moved, re-arranged and/or removed from the church premises. All food and beverages are to be confined to Fellowship Hall unless otherwise approved in advance by the Director of Communications.
 
Scheduled meeting rooms will be opened one-hour prior to the reserved time. The custodians will be given copies of the Weekly Meeting Room Schedule every Monday. This is assure that the custodians are aware of the scheduled weekly meetings and will have ample time to open the doors of all reserved conference rooms one-hour before the meeting time
 
For additional information, please contact the Associate Pastor of Outreach and Missions.
 
Every member should exhibit Christian behavior at all times when on the church property. Care in the use of the property as well as cleaning up in a satisfactory manner should be a priority of every member using the facility. We must acknowledge that Hope United Methodist Church is a Christian facility serving the people of God.
 
For more information on Scheduling Church Meetings, please contact the Director of Communications.
 
Food Policy
Food purchases for special events or special orders are permitted with the approval of the Senior Pastor. The ministry area meetings and Fellowship Hour Ministry are allowed to request cake, cookies, pies, chips, pretzels, fruit, coffee, tea, punch, pop or water with the approval of the appropriate Clergy Advisor. Only on special Sundays should a request be submitted for something more substantial. Special orders are permissible only by the approval of the Senior Pastor.
 
All food purchases are made by the Director of Culinary through Centralized Purchasing – on bulk basis per menus. The Culinary Director is responsible for ordering food, maintaining inventory, distributing food items to ministry areas, catering, coordinating with other caterers and managing Sunday refreshments.
 
Hope United Methodist Church has a list of approved professional catering services. Unapproved caterers are prohibited from using the kitchen facility. The Clergy, Administrative Staff, Ministry Areas, Committees or any other members and/or invited guests have the right to select any one of the catering services of their choice. For a list of the Professional Catering Services approved by Hope United Methodist Church, please contact the Director of Communications.
 
The kitchen is solely for the use of Hope United Methodist Church members and their invited guests. The kitchen is not available for rental purposes under any circumstances.
 
All access to the kitchen is coordinated by the Business Manager and/or the Director of Culinary. The Business Manager and/or Director of Culinary are responsible for opening and closing the kitchen. The kitchen will be locked when not in use.
 
For a detailed copy of the Food Policy and Vendor’s Policy For Use of the Kitchen, approved by Hope United Methodist Church, please contact the Director of Culinary
 
For copies of the Facility Rental Application and Agreement forms and/or the Wedding Planner, please contact the Director of Communications.